Date: [Date]

To,
The Public Information Officer (PIO),
[Name of the Department, e.g., Assessment-Collection Department]
[Name of the Municipal Corporation/Revenue Office, e.g., The Kolkata Municipal Corporation]
[Address of the Office]
[City, PIN Code]

Subject: Request for Information under Section 6(1) of the Right to Information Act, 2005

Respected Sir/Madam,

I, [Your Full Name], son/daughter of [Your Father's Name], resident of [Your Full Address], am a citizen of India. I am the lawful owner of the property detailed below, having acquired it through a registered Sale Deed.

Details of the Property:
1.  Property Address: [Full Address of the Property]
2.  Assessee No. / Holding No.: [Assessee/Holding Number]
3.  Ward No. / Block: [Ward/Block Number]
4.  Deed of Conveyance No.: [Sale Deed Number], Dated: [Date of Deed], Registered at [Name of Sub-Registrar Office].

I have submitted an application for mutation of the aforesaid property in my name.
Application Details:
1.  Date of Application: [Date of Submission]
2.  Application/Receipt No.: [If any]

In this regard, I hereby request the following information under the RTI Act, 2005:

1.  Please provide the current status of my mutation application dated [Date of Submission].
2.  Please provide the certified copy of the daily progress report or note sheet detailing the action taken on my application so far.
3.  Please provide the names and designations of the officials with whom my application was pending during this period and the dates for which it was pending with each official.
4.  If the application has been rejected, please provide a certified copy of the rejection order along with the specific reasons for the same.
5.  As per the citizen charter/departmental rules, what is the mandated timeline for processing a mutation application? Please provide a copy of the relevant rule/guideline.

I have enclosed an Indian Postal Order (IPO) / Court Fee Stamp of Rs. 10/- (No. [IPO Number]) towards the application fee.

Sincerely,

(Signature)
[Your Full Name]
[Your Mobile Number]
[Your Email Address]
                                

[From the Advocate's Letterhead]

Ref No: [Advocate's Reference Number]
Date: [Date]

To,
The Municipal Commissioner,
[Name of the Municipal Corporation, e.g., The Kolkata Municipal Corporation]
[Address of the Head Office]
[City, PIN Code]

Subject: Legal Notice regarding arbitrary delay and inaction in processing Mutation Application for Property No. [Property Address/Holding No.].

Sir,

Under the instructions and on behalf of my client, [Your Full Name], son/daughter of [Your Father's Name], resident of [Your Full Address], I do hereby serve you with the following legal notice:

1.  That my client is the lawful and absolute owner of the property being [Full description of property, including address, holding number, ward number, etc.], hereinafter referred to as "the said property".

2.  That my client acquired the said property by virtue of a registered Deed of Conveyance (Sale Deed) dated [Date of Deed], registered as Deed No. [Deed Number] for the year [Year] with the office of the [Name of Sub-Registrar Office]. A copy of the said Deed is enclosed for your ready reference.

3.  That following the registration, my client duly applied for the mutation of the said property in his/her name at your office on [Date of Application], vide Application No. [Application Number, if any], and completed all necessary formalities and paid the requisite fees.

4.  That despite the passage of over [Number of Months/Years] months/years, your office has failed to process the said mutation application and has maintained a conspicuous silence. This inordinate and unexplained delay is arbitrary, illegal, and amounts to a dereliction of your statutory duty.

5.  That my client has made several visits to your office but has only received vague verbal assurances without any concrete action. The inaction of your officials is causing my client severe prejudice and hardship, preventing him/her from enjoying the full rights of property ownership.

Therefore, I, through this notice, hereby call upon you to process my client's mutation application and issue the Mutation Certificate for the said property in my client's name within a period of 15 (fifteen) days from the receipt of this notice.

Failing which, my client shall be constrained to initiate appropriate legal proceedings against you, including filing a Writ Petition before the Hon'ble High Court at Calcutta, for which you shall be held entirely responsible for all costs and consequences.

A copy of this notice is retained in my office for future records and action.

Yours faithfully,

(Advocate's Signature)
[Advocate's Name]
[Advocate's Address]
[Advocate's Contact Details]